I have heard that once you are having an affair, it’s too late to save the marriage. I don’t know about this personally, but it makes sense.
Likewise, once an employee is actively looking for a new job, it’s hard to get him or her to remain in the existing position. One way to solve this dilemma is to conduct “Stay Interviews” every year in your organization. It can be done separately from the performance appraisal. If possible, about 6 months after the appraisal.
A Stay Interview is exactly what it sounds like. It’s an interview to ask current employees at all levels what it would take to make sure they stay.
Stay Interviews are conducted to help managers understand why some employees stay and what factors might cause others to leave. Employee turnover is costly for organizations.
In an effective Stay Interview, managers ask standard, structured questions in a casual and conversational manner. Most Stay Interviews take less than half an hour.
Click here to find a sample Stay Interview. Please modify it to fit your organization’s needs.
One word of caution: If your organization gathers this information, but doesn’t make significant changes recommended by the employees, the best employees will leave to find an organization that will value their expertise and listen to their needs.
When employees leave organizations, they leave for different reasons. Whether they leave for a new opportunity or because the organization asked them to leave, they know things about the organization that need fixing.
Having an employee leave without knowing why, is like letting gold slip through your fingers. Even if you don’t like what they have to say, it’s important to note their perspective and make appropriate changes.
The best person to conduct an exit interview is someone who will listen to the exiting employee and who will be respectful and curious about their perspective without denying or refuting any part of it.
At Concordia, we conduct oral exit interviews for organizations, and we customize this template for written interviews. Please adapt it to fit your organization’s needs.
Hi, my name is Maria and I was Karen’s intern last summer. I’ve known Karen for a few years and I was given the opportunity to work as her administrative and personal assistant.
I prepared for this opportunity by researching other administrative and personal assistants’ experiences. Many recommended having good calendar software, strong communication skills, and most importantly, flexibility. Since I was in the area for a limited amount of time during the summer, I had to coordinate my other commitments to make sure I had the flexibility needed for this sort of job. I also made sure to be in communication with Karen constantly before I started so that we were very clear on the timeline, the pay, the responsibilities, and other small details. That way on my first day in the office we could start head-on and not have to go through any of those formalities.
It was a productive summer and a very informative summer. I’ve definitely learned a lot about the position and what it’s like to work in this area of business.