During our 90 minutes together, each time a device rang or beeped, she responded. Although she responded to each of the 12 summonses in less than a minute, I left our meeting feeling jangled.
The next person I met with closed his office door as he came to greet me. He turned off the ringer on his phone, then looked up, and made eye contact. We covered our agenda. He took notes. We were not interrupted.
After 45 productive, business-focused minutes (and 10 minutes of chatting), I left feeling informed and connected.
Is it always responsible to be responsive?
Are you ever wired instead of connected?
We’ve already examined reasons why a webinar is a more engaging way to conduct meetings than a conference call. Now, what are some ways you can make your webinar even more effective?
First of all, remember to take full advantage of the additional sense your participants have with a webinar; the sense of sight.
What will you present visually?
Below are some ideas:
- A relevant cartoon or comic at the very start or mid way through the meeting. They can be found ???
- An overview of the meeting goal
- A chart showing the pros and cons of the topic
- Head shots of the presenter and the participants
- Still pictures of the weather if attendees are across the country or across the world
- Charts and graphs
- A picture of a salad, pizza or sandwich if it’s time to end the meeting and it’s right before lunch.
What are some additional visuals you have seen that have made webinars memorable for participants?
With a webinar, two rather than one of the senses is engaged. Rather than relying completely on sound, the presenter can also engage the sense of seeing.
You also have the ability to:
- See who is on the call (take attendance)
- See who has left the call
- Mute or unmute, so there are no embarrassing background sounds
What else can you do using a webinar format?
Polling or voting also lend themselves to a webinar format. It’s fun to start the meeting with something entertaining.
How many of you watched the Emmy’s last night?
Then move into the substance of the meeting. How many of you will still be able to meet your departments goals, given the budget cuts?
A webinar is a way to better engage your audience and therefore better communicate with them as well.
What are some benefits you’ve experienced using webinar format?