Two weeks ago I shared many of the techniques that my client Sally used effectively to create a productive meeting for her environmental lobbying community group. Below are some of the constructive suggestions I will make to her when we debrief:
If it’s appropriate for your meeting, record it. It’s a fantastic way to watch yourself and improve. No better learning than by reviewing the actual event!
If some of the participants are on video, and others are only connected to audio, give priority to those who are on video. In other words, don’t repeat or read slides to the attendees who are listening but may be multitasking in the background. Reading to those who have chosen not to join video limits any motivation to join visually and to be more engaged.
Here’s an easy one…Put the camera slightly above your eye level. Otherwise your eyes will look somewhat closed.
Request that a colleague take notes, monitor the chat, and interject as needed. It’s too much for anyone to expertly facilitate a call and oversee these additional elements as well. Get help.
Remind those on the call that have dogs barking in the background, or young children interjecting, to please mute themselves. Unless of course they are your dogs or your children, in which case try your best to ignore them!
Leave at least 10 minutes at the end of the call to summarize accomplishments and review action items. Make sure that agreements are understood and repeated.
And in between your Zoom meetings, be sure to get up, move, and have a glass of water!